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Visas & documents

The visa document checklist: what you need before your appointment

A valid passport, bank statements, reservations, travel insurance… a practical checklist to help you prepare your visa file without forgetting a page.

Reading time: 2 minutes Written by Qawafi Huthaifa Umrah & Ziyarah’s consultants

An entry stamp with an aircraft symbol in a passport
An entry stamp with an aircraft symbol in a passport

Requirements differ from embassy to embassy and from nationality to nationality, but most tourist visa files share the same basics. This general list helps you start; your consultant sends you the exact list for your destination.

The essentials

  • Passport: valid for at least three to six months after your return, with two blank pages.
  • residence permit: valid for at least three months after your return for many embassies.
  • Photos: in the required size and background.
  • Application form: filled in and signed.

Proof of your travel plan

  • A hotel reservation for every night of the trip.
  • A return flight reservation.
  • Travel insurance covering the whole trip and the required minimum.
  • A short day-by-day itinerary.

Proof of your finances and work

  • Bank statements for the last three or six months.
  • A salary certificate or employer letter, or a trade licence for business owners.
Two compass roses and the tropics on an old nautical chart
A clear plan starts with a clear document list

Common mistakes

  • Dates that differ between the reservations and the application form.
  • Bank statements that are old or not stamped.
  • Booking the appointment before the file is complete.

The decision to grant a visa rests with the embassy alone. What we can do is a complete, well-organised file that saves time and avoids mistakes.

Note: These tips are general and illustrative. Entry and visa requirements and prices change, and visa decisions rest with the embassy or the relevant authority; we check the details for your nationality and destination before any booking.

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